Transforming Australian
Businesses with Smart
RFID Tracking Solutions
Enhance productivity, automate workflows,
and make data-driven decisions with
RFID technology tailored to support
your business objectives.
Existing Operation Challenges that RFID Tracking Solutions Can Solve for your Organisation
Businesses still relying on manual or barcode-based tracking face real limits on visibility, accuracy, and speed — here’s where RFID tracking solutions make the biggest difference.
- Lack of visibility into assets: Difficulty knowing the assets location, status, and condition of assets across sites.
- Manual documentation: Paper-based or spreadsheet tracking or Barcode tracking is time-consuming and prone to errors.
- Underutilization of assets: Assets are left unused or idle because their location and availability are unknown.
- Inaccurate Inventory: Outdated or incorrect inventory data leads to poor financial reporting and compliance issues.
- High costs due to inefficiency: Time and money are wasted searching for lost items or replacing them unnecessarily.
- Lost or misplaced assets: Missing equipment causes operational delays and safety risks.
- Scalability issues for growing businesses: Manual systems struggle to keep pace with expanding operations and inventory.
- Absence of Automated Movement Tracking: Using Barcode system doesn’t allow business to track assets or inventory movement automatically.
Data Scan provide RFID Tracking Solutions for Industry leading Businesses across ANZ region
Transform your operations with RFID Tracking Solutions designed to deliver measurable results. Data Scan Technologies provides Australian businesses with complete RFID systems, from hardware and software to deployment and support. Whether you’re tracking assets, managing inventory, or implementing traceability and circular economy initiatives, our tailored solutions improve operational efficiency, increase data accuracy, and provide real-time visibility across your business.
How does RFID Work?
The magic of RFID starts with the labels (” RFID” “Radio Frequency Identification”). On the surface the labels look and feel like normal labels, but inside there is a super small RFID chip that can be read wirelessly with RFID readers from distances of up to 60 feet.
Assuming staff already print labels for your inventory, the best part about using RFID technology is that organizations don’t have to change any of existing process. Staff can continue to print labels as they do now, with only a small difference: the newly printed inventory labels are now RFID labels.
Simply replace your non-RFID labels and printer with RFID labels and printer, and staff are ready for the magic of RFID.
How to Print / Encode RFID Tags using our RFID Solution
Unlike most other solutions, you don’t need to use a 3rd party label printing software.” You can Print or Encode RFID tags on the fly using our RFID System, or via your organizations existing ERP / WHM / POS software.
Print RFID Labels from Our Cloud Software Dashboard
Print RFID tags, by entering an item number and clicking the print button
Print RFID Labels from your existing Organisation Software
Data Scan will install its propriety RFID printer software on your computer, which will enable your existing ERP, WHM, or POS software to print RFID labels using Bartender or any other similar software.
Super-Fast & Accurate Inventory
Once you switch to RFID, doing inventory becomes easy. You no longer have to shut down and get a crew of 10 people to do inventory; instead, do inventory as often as desired. Click the Start button and scan in your inventory wirelessly with your mobile handheld RFID scanner for 30 minutes to a few hours. Then, push a button to upload to your RFID inventory dashboard, compare, inspect, and address any discrepancies, and with a push of a button push your inventory into your POS / ERP / WHM to correct its quantities.
Specific Asset location on your Digital Floor Plan
User can search the item by entering an ID, name, description, or they can simply browse and filter by zone, category and more. User will be able to see the item location on their dashboard floor plan that can help them find the item instantly.
Integration ready with you POS or ERP System
In our RFID system you can seamlessly sync the date from your existing POS or ERP system. Once you have system up and running, then, with a push of a button push your inventory or count into your POS / ERP / WHM to correct its quantities.
RFID Transfer-Slips
Creating transfer-slips between locations is now made super easy and fast with RFID technology. Simply scan-in an inventory wirelessly with your mobile handheld RFID scanner, select the destination location and submit. Our RFID software automatically creates the transfer-slip for you in your system and allows you to print a transfer packing-list. In the destination location, the receiver uses a mobile handheld RFID scanner to pull up the transfer-slip, and quickly in seconds receives and validates the received goods, and quickly highlight any missing items, and emails management if anything is missing.
Quickly Locate Specific Item
With RFID technology is becomes super easy and fast to find any inventory item. You can find an item wirelessly using the handheld RFID scanner Geiger / proximity finder, or look on the cloud dashboard map.
Theft / Unauthorized Alerts!
Our RFID solution is 100% compatible with Fixed RFID readers, thus you can install Fixed RFID readers at entrance / exit points to monitor incoming and outgoing inventory, and additionally receive SMS / Email / Audio alerts if inventory leaves the premise that should not have. (for example if an item is sold on the POS, it would be whitelisted to not set off an alert.)
Hands-Free Inventory & Movement Detection & Logging
Fixed RFID readers can be deployed in various areas, and especially chock points to automatically detect, tracking, and log inventory locations. For example, in a retail or warehouse use case, the system would automatically know if the items were in the back-stock or the sales floor, or warehouse 1 or warehouse 2. Additionally Fixed RFID readers can be installed in various areas, to repeatedly read inventory real-time all the time, and log asset movement.
Data Scan Offers Below three types of RFID Scanning Solution
Hand-Held RFID Solution
The key benefit of RFID system is that it enables inventory cycle counts to become 2800% faster than any other count method. It is the simplest, fastest, and most cost-effective way to attain this benefit. Simply start applying RFID labels and use hand-held RFID scanners as often as desired to count the inventory. The inventory counts can be synced into any POS; the POS quantities can be downloaded into the RFID for comparison before being synced back into the POS software.
Hands-Free Inventory Movement Detection
Once any organization has adapted to using RFID for conducting inventory using hand-held RFID scanning, the next evolution for the technology is added. Some organisations also prefer to cover the entire warehouse or shop floor space with sensors that can live track items inside and provide real-time mapping as things move around, which is desirable for many organisations. In this way, inventory tracking movements are recorded without any human intervention.
Hybrid Hand-Held RFID + Hands-Free RFID
Fixed RFID readers can be deployed in various areas, and especially check points to automatically detect, tracking, and log inventory locations. For example, in a retail or warehouse use case, the system would automatically know if the items are in the back-stock or the sales floor, or warehouse 1 or warehouse 2. Additionally Fixed RFID readers can be installed in various areas, to repeatedly read inventory real-time all the time, and log asset movement.
Discover our range of RFID solutions
Our all-in-one RFID software solution for printing, encoding, tracking, inventorying, and automating RFID assets through organizations. It drives real-time access to the information such as inventory, asset location, and automation through hand-held and hands-free RFID readers. Our Solution has powered innovative solutions in a variety of industries including, but not limited to, manufacturing, healthcare, logistics, and retail.
Asset Tracking
Explore how our RFID Asset Tracking Software streamlines can your warehouse operations, improves assets tracking accuracy, and reduces manual workload.
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Inventory Tracking
Explore how our RFID Inventory Management Software streamlines your warehouse operations, improves inventory accuracy, and reduces manual workload.
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RFID Portals
Know more about how RFID portals along with our Inventory Management Software streamlines your warehouse operations, improves inventory accuracy, and reduces manual workload.
Explore moreRFID Products
Reliable Software & hardware to optimize every process in your operations.
Zebra Printer ZD621R, Thermal Transfer, Desktop, Colour Touch LCD, 300DPI, BT4, USB, USB Host,…
Zebra Printer ZD621R, Thermal Transfer, Desktop, Colour Touch LCD, 300DPI, BTLE5, USB, USB Host,…
Zebra Printer ZD621R, Thermal Transfer, Desktop, Colour Touch LCD, 203DPI, BTLE5, USB, USB Host,…
HONEYWELL PRINTER PC45D DT 203DPI ETH RFID
Zebra Printer ZQ521, Mobile, Label, 4″, BT4.1, Wireless LAN, RFID, Standard Battery
Zebra ZT610 RFID Industrial Label Printer Strong, smart and scalable RFID encoding Zebra ZT610…
Zebra ZT411 RFID Printer Proven durability and versatility with UHF RFID encoding Pairing rugged…
Zebra ZQ630 Plus RFID Mobile Receipt & Label Printer – 203dpi/ 4inch/ RFID/ Bluetooth…
TC501, LAN, WIFI 7, 6690 2.0GHz, 8GB RAM/128GB ROM, SR500 IMAGER, 50MP RFC, 8MP…
ZEBRA PDT TC53E 2D-SR 6/64 WLAN AD/GMS
UROVO DT50P 4GB/64GB UHF RFID AND 13
1128 Bluetooth UHF RFID reader (no Imager) with UHF antenna, trigger handle, battery, battery…
Zebra TC22R Integrated Handheld RFID Reader, Gun, Wi-Fi 6, Android GMS, SE4710 + FF/FF…
RFD40, Standard, Standard Range Circular Polarized Antenna, UHF RFID Only, Gun, No Imager, 7000mAh…
FXR90 Ultra-Rugged Fixed RFID Reader, UHF RFID, Bluetooth 5.3, WiFi 6, Reader Only, 4…
Gun, 802.11 a/b/g/n/ac, Bluetooth, 2D SE4770, 4.0 display, 38 Key, Extended Capacity Battery, Android…
ZEBRA RFID FX7500 GEN-2 4-PORT POE WW
Zebra EM45 Enterprise Mobile with RFID. 5G Sub6 + Private 4G/5G, Wi-Fi 6e 2×2…
RFID Asset Tracking Solution bundle Including: RFID Asset Tracking Software with 5 users license…
RFID Scanning is 25 times faster than traditional barcode systems.
Track what matters, where it is, and when it moves — across healthcare, manufacturing, education, logistics, retail and more.
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Frequently Asked Questions
RFID (Radio Frequency Identification) is a wireless technology that uses RFID tags and readers to automatically identify and track assets, inventory, equipment, pallets, or products without requiring line-of-sight scanning.
An RFID system consists of:
RFID tags attached to items
RFID readers that capture tag information
Software that records and manages inventory movements
Unlike traditional barcodes, RFID can read multiple items simultaneously and from several metres away, making it ideal for warehouses, logistics operations, mining sites, manufacturing facilities, healthcare organisations, and retail businesses.
While barcode systems remain highly effective, RFID offers additional automation and visibility benefits.
Key advantages of RFID include:
No line-of-sight required
Multiple tags can be read simultaneously
Faster inventory counts
Improved inventory accuracy
Real-time asset visibility
Reduced manual labour
Automated stock movement tracking
Better loss prevention and compliance
Businesses often use RFID alongside barcode technology to create a comprehensive inventory tracking solution.
Modern RFID systems can achieve 90–99%+ inventory accuracy when properly designed and implemented.
Accuracy depends on various factors such as RFID tag selection, Product materials (metal, liquid, packaging), Reader and antenna placement, Environmental conditions, Software configuration
At Data Scan, we conduct RFID site surveys and testing to ensure optimal read performance and reliable inventory visibility across warehouses, distribution centres, mining operations, manufacturing plants, and field environments.
Yes. RFID system standalone or can be integrated with your inventory management, ERP, WMS, or business software to automate stock replenishment.
For example:
Inventory is loaded into a warehouse, vehicle, container, or mining site store.
RFID automatically records stock movements.
Inventory levels are continuously monitored.
When stock reaches a predefined minimum level, the system automatically generates- Replenishment alerts
This helps prevent stock shortages, reduce manual stock checks, and improve supply chain efficiency.
The implementation cost of the RFID solution depends on various factors such as number of Assets or inventory, kind of assets, handheld or fixed reader infrastructure requirements etc.
However, due to improvement in RFID technologies as well as business adaption has made RFID technologies economical. With Data Scan Technologies you can start using RFID in your operation under $10K that includes RFID software, RFID Encoding Printer, RFID handheld device and RFID tags and as the operations scales more hardware can be added. This will give you headstart with you competitors who are still using Barcode system.
RFID is most valuable when businesses need:
Real-time inventory visibility
Faster stock counts
Asset tracking across multiple locations
Improved inventory accuracy
Reduced manual processes
Automated stock replenishment
Better compliance and audit trails
The best way to determine suitability is to conduct an RFID assessment of your operational processes, inventory volumes, environment, and business objectives.
The RFID specialists at Data Scan can evaluate your requirements and recommend the most suitable RFID tags, readers, software, and integration approach to deliver measurable operational improvements and return on investment.